We are currently recruiting an All-round Office Assistant for one of our clients, an international firm located in Brussels to help with office operations and provide superior support to the lawyers and, as such, enable them to operate at optimum efficiency.

Answering phone calls, taking messages, and managing correspondence

Greeting visitors

Overseeing meeting room arrangements

Ordering and maintaining stationery and office supplies

Sorting and distributing incoming mail and organizing outgoing mail

Organizing, coordinating, and arranging meetings for lawyers, including scheduling client appointments

Managing calendars

Booking travel (hotels, flights, trains, taxis, etc.)

Preparing court documents

Copying and printing materials

Creating and maintaining filing systems and other office organization tools

Collecting billing information, reviewing drafts, and coordinating with partners and the billing team to ensure invoices are finalized and sent on time

Ideally 2 years of experience in a similar role

Demonstrate strong written and verbal command of English and French or Dutch

Thrive in a mature and dynamic environment

Possess advanced proficiency in MS Office

Exhibit excellent organizational skills with a knack for prioritization

Approach tasks with a problem-solving mindset, ensuring timely completion

Manage sensitive information discreetly

Embrace a flexible and open-minded attitude in the workplace

Display discipline and adeptness in handling a diverse range of tasks simultaneously

Maintain a customer-focused and service-minded approach

Full-time permanent contract

Competitive remuneration package in line with your qualifications and experience

International and human working environment

Learning opportunities, Personal Development scheme, etc.